Groups, Business Events & Retreats

Step out of the everyday. Into the forest.

Bring your team, club, family or organisation together in the heart of the Timber Trail.

Whether you are planning a business retreat, celebration, club trip or private Lodge stay, Timber Trail Lodge offers full-board accommodation, warm hospitality, flexible spaces and a memorable forest setting.

We can help organise accommodation, meals, meeting spaces, transport and trail activities, leaving your group free to focus on spending time together.

Made for groups

Timber Trail Lodge can accommodate groups of different sizes and styles, including:

Leadership teams and boards
Business retreats and workshops
Cycling, walking and trail-running groups
Clubs and community organisations
Family gatherings and celebrations
Private Lodge bookings

With accommodation, meals and logistics available in one place, organising a group stay is straightforward.

The Rata Room

Purpose-built meeting space

The Rātā Room provides a private and comfortable space for meetings, workshops and group discussions.

Measuring approximately 8 m × 7 m, the room can be arranged to suit your programme, including boardroom-style seating for up to 14 people and alternative layouts for larger workshops or presentations.

The room is separate from the main guest areas, providing privacy for strategy sessions, confidential conversations and focused work.

Executive Wilderness Retreat

Private meeting space, ensuite rooms, and time to think

The Executive Wilderness Retreat is designed for smaller leadership teams, boards and senior groups who want a focused retreat environment with the right balance of private meeting time, shared meals, informal conversation and time in nature.
This package is ideal for groups meeting for part of their stay. The dedicated Rata Room provides a private space for board meetings, strategy sessions, planning workshops or confidential conversations, while the lodge setting gives people room to step back, reflect and connect.
Guests stay in individual ensuite rooms, providing privacy and comfort throughout the retreat.

Includes:
Two nights’ accommodation in individual ensuite rooms, full-board catering, private use of the Rata Room, Wi-Fi, presentation facilities, shared evening meals, licensed bar, and time to enjoy the lodge and forest setting.

Suitable for 8-11 people.

2 night from $940 pp (midweek, single room, ensuite)

Wilderness Gathering Package

A shared lodge experience for larger groups

The Wilderness Gathering Package is designed for larger teams, organisations, clubs and community groups who want to bring people together in a relaxed, hosted forest setting.
This package suits groups who want a mix of shared meals, group sessions, informal connection and time outdoors. The lodge provides comfortable shared accommodation, generous full-board catering, flexible gathering spaces, and access to the Timber Trail and surrounding native forest.
Accommodation is based on twin-share rooms with shared bathroom facilities, making this a practical and affordable option for larger groups.

Includes:
Two nights’ twin-share accommodation, shared bathroom facilities, full-board catering, use of lodge spaces, access to the Rata Room, Wi-Fi, presentation facilities, shared evening meals, licensed bar, and time to enjoy the lodge and forest setting.

Suitable for 10 to 40 people.

2 night from $500 per person (mid week, twin share)

Celebrations and Private Gatherings

Celebrate somewhere unforgettable

Timber Trail Lodge is available for private celebrations and special gatherings in a relaxed, hosted forest setting.

Whether you’re planning a milestone birthday, family gathering, anniversary, reunion, club celebration or private group stay, the lodge offers a memorable place to bring people together with accommodation, catering, shared spaces, licensed bar facilities and the option of exclusive use of the lodge.

Celebration packages are tailored to suit your group, event style, accommodation needs, catering preferences, and any transport or activity support required.

Can include:
Exclusive lodge use, accommodation, full-board or tailored catering, licensed bar, private use of lodge spaces, shuttle support, luggage transfers, bike hire, guided or self-guided Timber Trail experiences, and time to relax and connect.

Price on application

Ride it, walk it, run it — we’ll take care of the rest

Get a group together to experience the Timber Trail and leave the logistics to us.

We offer flexible packages including shuttles and luggage transfers, with accommodation and all meals included.

Our Board recently ( March 2026 ) held a
meeting at Timber Trail Lodge, and it was an outstanding experience. The
setting is peaceful and welcoming, which allowed everyone to relax and engage
openly. The private, well-equipped meeting space supported honest and productive
discussions, and we left with stronger relationships and clear decisions for
the future.The food was exceptional,
catering seamlessly for a wide range of dietary needs, and the staff were
simply outstanding — warm, professional, attentive and genuinely caring. From
the moment we arrived, they made everyone feel welcome and comfortable, which
created a safe and supportive environment for open sharing and collaboration.

The opportunity to walk or
ride in the forest, and to start the day with birdsong and coffee on the deck,
made the experience even more special. We would highly recommend Timber Trail
Lodge for any group wanting both productivity and connection in a truly unique
environment.

Jo Kennedy

The Timber Trail Lodge offered our company a unique and private venue to facilitate our annual senior team retreat.

The goal was to combine team building and discussion of the company future objectives in a setting where we could relax and familiarise ourselves with our colleagues outside of the normal working environment. With over 30 people and 3 days, the event was a great success with the outcome well and truly achieved.

The Lodge team were very accommodating and played a pivotal role to making the retreat a success. The food was outstanding, rooms were well presented and comfortable and the overall venue very inviting and relaxing. We would not hesitate in recommending the Timber Trail Lodge for any Corporate event.

Emmeline Coffin
CB Norwood Ltd

The Discover Waitomo leadership team stayed at the lodge in June 18 for a development workshop. The space was ideal for us (around 20 people), extremely comfortable and well-appointed with everything that we needed for both relaxation and work but what really made our visit was the manaaki of our hosts who cared for us whilst also demonstrating how proud they were of the lodge and its surroundings (which by the way was a fantastic spot even in winter). We will visit the lodge again and I would recommend it to any team or group looking for something special.

Travis Donoghue
Tourism Holding Ltd

Our Region Leadership team thought we would try something a little different for our monthly team meeting, and travel into the Timber Trail Lodge.

This turned out to be a fantastic decision. The live, eat and meet experience we had in one space was such a positive place to be to get the most out of our time together. The accommodation was great, the food was outstanding, and the atmosphere was indescribable, starting off with our first evening session in front of the fire set the scene for our meeting over the coming days.

We will be back to do this again as we found the combined offering such good value for our agenda and team development.

Daryl Trim - Fire & Emergency New Zealand (Waikato)